Staying organised is key to managing your time and projects. Whether you're a freelancer, agency, or small business owner, a good task tracking app can make life easier.

In this article, we’ll look at the best task tracking apps to stay organised in 2025.

These apps are easy to use and packed with features to help you stay on top of your work.

I'll Cover:

• Why You Need a Task Tracking App

• What to Look for in a Task Tracking App

• Best Task Tracking Apps in 2025

• How to Choose the Right App

• Conclusion

Let's get started!

Why You Need a Task Tracking App

Managing tasks without a proper system can be messy.

A task tracking app helps you:

• Keep everything in one place.

• Track deadlines and priorities.

• Collaborate with team members.

• Reduce stress by staying organised.

Many freelancers and business owners struggle with scattered task management.

Emails, text messages, and spreadsheets can get overwhelming. A dedicated app simplifies the process by providing a centralised workspace for all your tasks.

For teams, a task tracking app can improve communication and accountability.

Everyone knows what’s being worked on, who is responsible, and when things are due. This transparency can lead to better results and happier clients.

Learn more about tools for team collaboration here.

What to Look for in a Task Tracking App

Here are the key features to consider:

• Ease of Use: 

  The app should be simple to navigate. No one wants to spend hours figuring out how to use a tool.

  
  

• Collaboration Tools: 

  

  Helps teams work together easily. Features like task assignments and comments are a must for group projects.

  
  

• Integration Options: 

  Should work with other tools you use, like email or calendars.

  
  

• Customisation: 

  Lets you set it up the way you like. Different businesses have different needs.

  
  

• Mobile Access: 

  Access tasks on the go. A mobile app ensures you’re always in sync, even when you’re away from your desk.

  
  

• Affordable Pricing: 

  Fits your budget. Many apps offer free plans, but premium features can be worth the investment.

  
  

Also, consider the scalability of the app. As your business grows, you might need additional features.

Choosing an app that can grow with you can save you from switching tools later.

Check out client dashboard software to centralise task and client management in one place.

Best Task Tracking Apps in 2025

Trello

Best For: 

Visual task tracking.

Trello is popular for its simple drag-and-drop interface. You can create boards, lists, and cards to organise your tasks.

Key Features:

• Kanban-style boards.

• Task labels and due dates.

• Collaboration tools for teams.

  
  

Pros:

• Easy to use.

• Free plan available.

  
  

Cons:

• Limited advanced features.

Trello’s visual approach makes it great for creative teams. Whether you’re brainstorming ideas or managing a content calendar, the app’s flexibility shines.

Explore project management software for creative professionals.

Asana

Best For: 

Managing complex projects.

Asana helps you break down big projects into smaller tasks. It’s great for teams that need to manage multiple projects.

Key Features:

• Task dependencies.

• Timeline view for planning.

• Custom templates.

Pros:

• Lots of features.

• Works well for teams.

Cons:

• Can be overwhelming for beginners.

Asana is ideal for businesses with detailed workflows. You can set up project templates to save time and ensure consistency.

Learn how to schedule business meetings effectively with this app.

ClickUp

Best For: 

All-in-one task management.

ClickUp offers everything you need to manage tasks, projects, and even time tracking.

Key Features:

• Custom views (list, board, calendar).

• Time tracking.

• Goal setting.

Pros:

• Highly customisable.

• Free plan with many features.

Cons:

• Steep learning curve.

ClickUp is a powerhouse. From goal tracking to detailed reporting, it’s an excellent choice for businesses that want to centralise their operations.

Discover more CRM software options for similar functionalities.

Todoist

Best For: 

Simple task management.

If you prefer a straightforward app, Todoist is a great choice. It helps you stay organised without overcomplicating things.

Key Features:

• Task priorities.

• Recurring tasks.

• Mobile and desktop apps.

Pros:

• Very user-friendly.

• Works offline.

Cons:

• Limited collaboration features.

Todoist is perfect for individuals and small teams. Its simplicity is its strength, allowing you to focus on getting things done.

For remote teams, here are tips to manage remote employees effectively.

Notion

Best For: 

Custom workflows.

Notion is more than just a task tracker. You can create databases, write notes, and set up a workspace that suits you.

Key Features:

• Fully customisable templates.

• Combines notes and tasks.

• Works for both individuals and teams.

Pros:

• Highly flexible.

• Free plan with many features.

Cons:

• Can be complex to set up.

Notion’s versatility makes it stand out. Whether you’re tracking personal goals or managing a team project, it can handle it all.

Learn more about writing effective project scopes.

ClientManager

Best For: 

Freelancers and small businesses.

ClientManager is perfect if you’re looking for a tool that combines task tracking with client management. It’s designed for freelancers, agencies, and small businesses.

Key Features:

• Task and project tracking.

• Client onboarding tools.

• Automated reminders.

Pros:

• Built for client-based work.

• Easy to use.

Cons:

• Fewer advanced project management features.

ClientManager simplifies client work. From onboarding to managing deliverables, it ensures you provide a seamless experience for your clients.

Explore its task management features or learn how client portals work.

How to Choose the Right App

Here are some tips to help you decide:

• List Your Needs: 

  

  What features do you need most? For example, do you need advanced reporting or simple task tracking?

  
  

• Try Free Plans: 

  Most apps offer a free trial or free plan. Use these to test the app’s features.

  
  

• Check Reviews: 

  Read user reviews for insights. Look for feedback from businesses similar to yours.

  
  

• Consider Your Budget: 

  Pick an app that fits your budget. Remember, some features might be worth the extra cost.

  
  

• Think About Integration: 

  Does the app work with your existing tools? For example, integration with email and calendars can save time.

  
  

Choosing the right app is about finding what works for your workflow. Don’t hesitate to experiment until you find the perfect fit.

Learn more about tools for small business management.

Conclusion

Task tracking apps can make your work life much easier. Whether you need a simple to-do list or a full project management tool, there’s something for everyone.

From visual tools like Trello to all-in-one solutions like ClickUp, these apps cater to different needs.

ClientManager, in particular, stands out for freelancers and small businesses. It’s tailored to manage client relationships and tasks effectively.

Check out more about its features like time tracking and client onboarding.

Explore the options above and find the one that works best for you. Ready to stay organised? Try one of these apps today!

ClientManager is designed to help you manage tasks and clients effortlessly—sign up today and see the difference for yourself!